Finding the right HR and complete payroll solutions to fit your company’s needs can be difficult, but it doesn’t have to be. Choose wisely when you invest in your HR and payroll system, and you can enjoy all of the benefits of better managing your benefits, time tracking, payroll, training, and more in one place! Whether you’re an entrepreneur just starting out or an established company looking to streamline your system, this guide will help you find the best solution for you.
Benefits of Operating Within the Cloud
The cloud offers numerous benefits when it comes to streamlining your HR functions. Cloud-based systems enable employees to access information from anywhere at any time. Cloud-based solutions also enable real-time payroll processing and allow for immediate employee entry without an IT team on hand. This type of program is particularly beneficial for companies with a large number of remote workers or for seasonal/temporary workers who may not be around long enough for you or your in-house IT department to complete tasks like setup and training. And since most cloud-based solutions can be accessed from mobile devices, employees have increased flexibility when looking up information about their benefits or requesting time off while out of the office.
A cloud-based solution that allows you to access your system from anywhere you have an internet connection. You can download payroll data into excel or your preferred payroll software for easy report generation. This means that time spent on payroll is reduced dramatically as is processing payroll across multiple entities. Moreover, you are able to centrally manage employee data in one place. With a comprehensive human resources management system at your fingertips, you can more easily track employment applications, resumes, terminations/separations, unemployment claims filings & administration processes related to FMLA leave. Keeping records of these activities can help you avoid future litigation if not all of them are being followed by employees at any given time through meticulous monitoring of events via reports that are automated directly into Excel or Payroll Software exports.
Benefits of Paperless payroll
If you’re on top of your benefits administration (think enrollment periods for your group health insurance, annual open enrollment for your employees or any other policies that require timely reminders), switching to a paperless payroll system will make it much easier. Even if you like using paper forms for day-to-day communications with employees, they don’t work well if they have to be scanned in. This can lead to errors when information gets duplicated in multiple places. Because most paperless payroll software is web-based, they’re accessible from anywhere there’s an internet connection—which means there’s no need for IT involvement when it comes time to update your employee handbook.
Integrated HRIS, benefits, and payroll platform
Before you can decide which software is right for your company, you need to take into account how your business will be using it. For example, what are your immediate needs? Is there a one-time project or an ongoing need for payroll support? What type of mobile access do you want? Do you have specific reporting requirements? How many employees do you need to support—do they work remotely or at a single location? The more information you can give us during our initial consultation, we better able we are to customize solutions that meet all of your needs.
Keep your system secure with HRIS and payroll software
Cloud-based systems are especially secure. With multiple layers of protection in place, it is much harder for hackers to infiltrate your system. Additionally, you can take advantage of software updates when they are issued. Updates are often created in response to security issues identified by internal testing or reported by users after they have been made available to the general public. By integrating cloud-based payroll software with your existing HR system, you not only ensure that both platforms are secure but also can greatly reduce costs associated with maintaining both systems on their own.
In essence, these 3-steps are what you need in order to easily manage your workforce. Today’s workplace is changing more rapidly than ever before with millennials entering their prime earning years. It’s important for business owners and Human Resource professionals alike to stay up-to-date on a variety of changes occurring in employee benefits coverage. Utilizing a cloud-based approach helps streamline day-to-day operations while offering greater visibility into your workforce. In turn, that will allow you to better control compliance while staying on top of your daily financial obligations. When handled correctly, payroll can be one of your biggest assets rather than an unnecessary headache. For more information about how cloud technology can help your business get started today!